Looking for a stable government job with excellent administrative exposure? The Department of Defence is hiring two Secretaries in Pretoria — offering hands-on office support experience, diary management, document handling, and direct exposure to leadership environments. These roles are ideal for organised, detail-driven applicants ready to grow their careers in admin and secretarial work.
Apply now for Secretary Jobs South Africa – Department of Defence (2 Posts)
About These Secretary Vacancies
The South African Department of Defence has two exciting Secretary positions available within the South African Air Force (SAAF). Both posts offer valuable administrative experience, exposure to high-level office operations, and opportunities to develop skills in document management, communication, coordination, and professional office support.
Posts Included
- Secretary – AFB Waterkloof, Pretoria
REF NO: AFBWKLF/01/42/25/05
Salary: R228 321 – R268 950 per annum (Level 05) - Secretary – SAAF Headquarters Unit, Pretoria
REF NO: SAAFHQUNIT/01/42/25/C3
Salary: R228 321 – R268 950 per annum (Level 05)
Closing Date: 28 November 2025
Key Responsibilities
General Secretarial & Office Support
- Manage the Manager’s diary, appointments, and daily schedules.
- Provide secretarial support during board meetings.
- Compile agendas, take accurate minutes, and distribute follow-ups.
- Write and type letters, memorandums, reports, and official documents.
- Maintain a professional filing system, including classified documents.
- Receive and direct incoming calls to relevant role players.
- Prepare briefing notes and meeting packs for the Manager.
- Coordinate both internal and external visitors.
Administration & Office Coordination
- Handle daily roll call for the Unit.
- Process the Manager’s travel arrangements and S&T claims.
- Identify venues and organise logistics for meetings and events.
- Order stationery and manage office equipment.
- Monitor monthly leave registers and telephone bill submissions.
- Stay up to date with departmental procedures and policy requirements.
Operational Support
- Assist the Manager by analysing documents and preparing action lists.
- Ensure follow-up on decisions made in meetings.
- Coordinate social functions and staff events when required.
- Liaise with travel agencies and ensure proper documentation for trips.
- Support tasks requiring confidentiality, discretion, and accuracy.
Requirements
Minimum Qualification
- Grade 12 (NQF Level 4) or equivalent.
Recommended Skills & Competencies
- Secretarial or administrative experience (advantage).
- Strong MS Word, Excel, and PowerPoint skills.
- Excellent typing and document-preparation abilities.
- English proficiency (verbal and written).
- Strong organisational ability and attention to detail.
- Analytical and problem-solving skills.
- Ability to work with discretion, confidentiality, and tact.
- Good interpersonal and communication skills.
- Ability to research, analyse information, and prepare documentation.
- Reliability and the ability to multitask in a busy office environment.
- Legal secretarial background (advantage for SAAF HQ post).
Location Details
- AFB Waterkloof, Centurion – Pretoria
- SAAF Headquarters Unit, Dequar Road, Pretoria
How to Apply
AFB Waterkloof Post Applications
Address:
Department of Defence
Air Force Base Waterkloof
Private Bag X1001
Lyttleton, 0140
Hand Delivery:
Solomon Mahlangu Drive (M10), 378 JR, Centurion
Email: [email protected]
SAAF Headquarters Unit Post Applications
Address:
South African Air Force
Private Bag X199
Pretoria, 0001
Hand Delivery:
07 Dequar Road, Pretoria CBD
Email: [email protected]
Application Instructions
- Use the new Z83 form (effective 1 January 2021).
- Download the Z83 Application Form here
- Must be signed and dated.
- Attach a detailed CV (only shortlisted candidates submit certified copies).
- Submit separate Z83 forms if applying for both posts.
- No faxed or photocopied applications accepted.
- Applicants may withdraw an application in writing.
- Only shortlisted applicants will be contacted within three months.
- Successful candidates will undergo:
- security clearance
- qualification and employment verification
- criminal and financial checks
- pre-entry assessments (practical & ethical)
Employment Equity
The Department aims to promote representivity (race, gender, and disability) in line with its Employment Equity Plan.
Benefits of Working in the Department of Defence
- Stable government employment.
- Exposure to senior military office environments.
- Strong administrative and communication skills development.
- Experience in managing confidential and high-level documents.
- Opportunities for career growth within public service.