Old Mutual is inviting applications for the position of Assistant Business Support Administrator within its Group Functions division in Johannesburg, Gauteng. This is a permanent, full-time hybrid opportunity for an experienced administrator who can provide executive support, coordinate business operations, and ensure the smooth running of administrative processes.
If you have strong organisational skills, experience supporting senior executives, and a background in office or financial administration, this could be an excellent opportunity to grow your career with one of Africa’s leading financial services companies.
Quick Overview
| Position | Assistant Business Support Administrator |
|---|---|
| Company | Old Mutual South Africa |
| Division | Group Functions |
| Job Requisition ID | JR-81493 |
| Location | Johannesburg, Gauteng |
| Work Arrangement | Hybrid |
| Employment Type | Permanent, Full-Time |
| Closing Date | 20 July 2026 (23:59) |
About Old Mutual
Old Mutual is one of Africa’s largest financial services organisations, operating in 14 African countries. The company offers a wide range of financial solutions, including life insurance, investments, banking, lending, wealth management, and asset management.
Old Mutual is committed to creating an inclusive workplace where employees are supported through learning, career development, and opportunities for professional growth.
Purpose of the Role
The Assistant Business Support Administrator provides comprehensive administrative and operational support to the Group Functions team. The successful candidate will manage executive diaries, coordinate travel, oversee office administration, process financial documentation, support employee onboarding, and assist with stakeholder engagement.
The role enables senior leaders to focus on strategic priorities while ensuring that day-to-day administrative activities are handled efficiently.
Key Responsibilities
Executive Support
Responsibilities include:
- Providing daily administrative support to senior executives.
- Managing complex executive calendars.
- Scheduling internal and external meetings.
- Coordinating appointments and resolving diary conflicts.
- Preparing meeting documents and presentations.
- Drafting professional correspondence.
- Compiling reports and presentations.
- Recording and distributing meeting minutes.
- Handling confidential business information.
Office Administration
Successful candidates will:
- Manage office equipment and supplies.
- Order stationery and office materials.
- Maintain electronic and physical filing systems.
- Coordinate general office administration.
- Ensure the smooth running of office operations.
Meeting Coordination
Duties include:
- Booking boardrooms and meeting venues.
- Preparing meeting packs.
- Coordinating virtual meetings.
- Ensuring all meeting logistics are completed before scheduled sessions.
Travel Administration
The successful applicant will coordinate:
- Domestic and international travel.
- Flight bookings.
- Hotel accommodation.
- Ground transportation.
- Visa applications.
- Foreign exchange arrangements.
- Travel itineraries and documentation.
Events and Functions
Responsibilities include:
- Organising conferences and meetings.
- Booking venues.
- Coordinating catering services.
- Supporting departmental functions.
- Assisting with corporate events.
- Managing event logistics.
Financial Administration
The role includes:
- Processing supplier invoices.
- Monitoring departmental expenditure.
- Assisting with budget administration.
- Following procurement procedures.
- Supporting vendor payment processes.
- Maintaining financial records.
- Ensuring compliance with company policies.
Vendor and Stakeholder Coordination
Successful candidates will:
- Liaise with suppliers and service providers.
- Coordinate vendor logistics.
- Build positive stakeholder relationships.
- Escalate issues when necessary.
- Monitor service delivery standards.
Employee Onboarding
Support new employees by coordinating:
- Office equipment.
- Laptop and asset requests.
- System access.
- Required documentation.
- Workspace preparation.
- Induction logistics.
Minimum Requirements
Applicants should have:
- Grade 12 (Matric).
- A three-year qualification in Business Administration or a related field.
- At least four years of relevant administration or executive support experience.
- Strong Microsoft Office skills.
- Experience supporting senior management.
- Budget administration experience.
- Excellent written and verbal communication skills.
- Strong organisational and planning abilities.
- High attention to detail.
- The ability to multitask and meet deadlines.
- Strong problem-solving skills.
- Professional interpersonal skills.
- The ability to work independently with minimal supervision.
Preferred Experience
Experience in the following areas will be advantageous:
- Executive assistant roles.
- Corporate office administration.
- Financial administration.
- Procurement processes.
- Vendor management.
- Travel coordination.
- Event management.
- Stakeholder engagement.
- Report preparation.
- Office operations management.
Technical Skills
Applicants should have knowledge of:
- Microsoft Word.
- Microsoft Excel.
- Microsoft Outlook.
- Microsoft PowerPoint.
- Document management systems.
- Data management.
- Budget monitoring.
- Financial reporting.
- Office administration systems.
Behavioural Competencies
Old Mutual is seeking candidates who demonstrate:
- Accountability.
- Collaboration.
- Integrity.
- Financial awareness.
- Strong organisational skills.
- Effective communication.
- Analytical thinking.
- Professionalism.
- Adaptability.
- Initiative.
- Attention to detail.
- Customer service orientation.
Educational Qualifications
Applicants should have:
- Grade 12 (Matric).
- An NQF Level 7 Degree, Advanced Diploma, or Postgraduate Certificate (or equivalent).
- A qualification in Business Administration will be an advantage.
Benefits of Working at Old Mutual
Employees may enjoy:
- Hybrid working arrangements.
- Competitive salary and benefits.
- Medical and wellness benefits.
- Pension and retirement benefits.
- Paid annual leave.
- Learning and development programmes.
- Career progression opportunities.
- An inclusive and diverse workplace.
- Exposure to senior leadership.
- Employee assistance programmes.
Employment Equity
Appointments will be made in accordance with Old Mutual South Africa’s Employment Equity Plan and the requirements of the relevant business unit.
How to Apply
Applications must be submitted online through the Old Mutual Careers Portal before the closing date.
Before applying, ensure you have:
- An updated Curriculum Vitae (CV).
- Certified copies of your qualifications (if requested).
- A South African ID.
- Any additional supporting documents required during the application process.
Closing Date: 20 July 2026 at 23:59
Only shortlisted candidates will be contacted. If you do not receive feedback after the recruitment process, please consider your application unsuccessful.