REGISTRY CLERK

REF NO: 3/2/1/2023/249
Directorate: Quality Assurance and Administration
SALARY : R181 599 per annum (Level 05)
CENTRE : North West (Mmabatho)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. Job related
knowledge: Knowledge of registry duties, practices as well as the ability to
capture data and operate a computer. Working knowledge and understanding
of the Legislative framework governing the Public Service. Knowledge of
storage and retrieval procedures in terms of the working environment. Job
related skills: Planning and organizing skills. Computer literacy. Interpersonal
relations. Flexibility. Communication skills (verbal and written). Ability to work
in a team. Working under pressure and Meeting deadlines.
DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and
other enquiries received. Receive and register hand delivered mail / files.
Handle incoming and outgoing correspondence. Receive, sort, register and
dispatch mail. Distribute notices on registry issues. Render an effective filing
and record management services. Opening and close files according to record
classification system. Filing / storage, tracking (electronically / manually) and
retrieval of documents and files. Complete index cards for all files. Revamp
warn-out files. Operate office machines in relation to the registry function. Open
and maintain Franking machine register. Frank post, record money and update
register on a daily basis. Undertake spot checks on post to ensure no private
post is included. Lock post in the postbag for messengers to deliver to the Post
Office. Open and maintain remittance register. Record all valuable articles as
prescribed in the remittance register. Hand delivers and signs over remittance
to finance. Send wrong remittance back to sender via registered post and
record reference number in the register. Keep daily record of number of letters
franked. Process documents for archiving and / disposal. Electronic scanning
of files. Sort and package files for archives and distribution. Compile list of
documents to be archived and submit to the supervisor. Keep records for
archived documents.
ENQUIRIES : Mr KE Sebitiele Tel No: (018) 388 7115
APPLICATIONS : Applications can be submitted by post to: Private Bag X74, Mmabatho, 2735
or hand delivered during office hours to: Cnr James Moroka and Sekame Drive,
West Gallery, Megacity, Mmabatho, 2735.
NOTE : African, Coloured, Indian and White Males and Coloured, Indian and White
Females and Persons with disabilities are encouraged to apply.

Z83 application form

• Practice note on the application of the Z83 and other employment matters
• New Z83 application form [effective from 01 January 2021]
• Editable New Z83 application form [effective from 01 January 2021]

CLOSING DATE : 03 April 2023 at 16:00
NOTE : The application must include only completed and signed new Z83 Form,
obtainable from any Public Service Department or on the Department of Public
Service and Administration (DPSA) website link:
https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae.
Certified copies of Identity Document, Grade 12 Certificate and the highest
required qualifications as well as a driver’s licence where necessary, will only
be submitted by shortlisted candidates to Human Resources on or before the
day of the interview date. Failure to do so will result in your application being
disqualified. Foreign qualifications must be accompanied by an evaluation
report issued by the South African Qualifications Authority (SAQA). It is the
applicant’s responsibility to have all foreign qualifications evaluated by SAQA
and to provide proof of such evaluation report (only when shortlisted). The
requirements for appointment at SMS level include the successful completion
of the Senior Management Pre-entry Programme as endorsed by the NSG.
Prior to appointment, a candidate would be required to complete the Nyukela
Programme: Pre-entry Certificate to Senior Management Services as
endorsed by DPSA which is an online course, endorsed by the National School
of Government (NSG). The course is available at the NSG under the name
Certificate for entry into the SMS and the full details can be sourced by the
following link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. No appointment will take place without the successful completion
of the pre-entry certificate and submission of proof thereof. All shortlisted
candidates will be subjected to a technical exercise that intends to test relevant
technical elements of the job, the logistics of which will be communicated by
the Department. Following the interview and technical exercise, the selection
committee will recommend candidates to attend a generic managerial
competency assessment in compliance with the Department of Public Service
and Administration (DPSA) Directive on the Implementation of Competency
Based Assessments. The competency assessment will be testing generic
managerial competencies using the mandated DPSA SMS competency
assessment tools. Applications: Please ensure that you submit your application
before the closing date as no late applications will be considered. If you apply
for more than 1 post, please submit separate applications for each post that
you apply for. Due to the large number of applications we envisage to receive,
applications will not be acknowledged. Should you not be contacted within 3
months of the closing date of the advertisement, please consider your
application to be unsuccessful. Should, during any stage of the recruitment
process, a moratorium be placed on the filling of posts or the Department is
affected by any process such as, but not limited to, restructuring or
reorganization of posts, the Department reserves the right to cancel the
recruitment process and re-advertise the post at any time in the future.
Important: DALRRD is an equal opportunity and affirmative action employer. It
is our intention to promote representivity in DALRRD through the filling of posts.
The Department reserves the right not to fill a position. Shortlisted candidates
will be required to be available for assessments and interviews at a date and
time as determined by the Department. All shortlisted candidates will be
subjected to Personnel Suitability Checks. The successful candidate will be
subjected to undergo security vetting. DALRRD will conduct reference checks
which may include social media profiles of the shortlisted candidates.
Applicants must declare any pending criminal, disciplinary or any other
allegations or investigations against them. Should this be uncovered during /
after the interview took place, the application will not be considered and in the
unlikely event that the person has been appointed such appointment will be
terminated. The successful candidate will be appointed subject to positive
results of the security clearance process. The successful candidate will be
required to enter into an employment contract and sign a performance
agreement with the Department. All applicants are required to declare any
conflict or perceived conflict of interest, to disclose memberships of Boards and
directorships that they may be associated with.

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