SENIOR SECRETARY GRADE II

REF NO: DIA/27/21/22

Directorate: Multilateral Affairs
SALARY : R176 310 per annum (Level 05)
CENTRE : Defence International Affairs Division
REQUIREMENTS :

NQF 4(Grade 12). Previous Secretarial experience will be an added to
advantage. Special requirements (skills needed): Ability to communicate
effectively (Written and Verbal). Innovative thinking ability as well as problem
solving skills, excellent interpersonal skills, good telephone etiquette,
Knowledge of Ms Computer packages (Word, Excel and PowerPoint). High
level of reliability and must be able to obtain confidential security clearance
within a year.
DUTIES :

Manage the diary of the Director, records appointments, meeting and other
events. Receives telephone calls and refers the calls to the correct role players
if not meant for the relevant manager. Type documents for the Director.
Operate office equipment like fax machine and photocopies. Receive visitors
for the Director and provide refreshments. Arrange meetings and events for the
Director. Identify venues and invites the role players. Records
minutes/decisions and communicate to relevant role players. Liaise with travel
agencies to make travel and accommodation arrangements. Do filing of
documents for the Director as and when required. Receives, records and
distributes all incoming and outgoing documents. Handle the procurement of
standard office items such as stationary, refreshment etc. Collect all relevant
document to enable the Director to prepare for the meeting.
ENQUIRIES : Mr K. Davhana Tel No: (012) 355 5859/Mr T.E. Bogopane Tel No: (012) 335
5435.

APPLICATIONS : Department of Defence, Defence International Affairs Division, Private Bag
X910, Pretoria, 0001 or hand delivered to: ARMSCOR Building CNR Nossob
and Boeing Street, Erasmuskloof, Pretoria, 0001

CLICK HERE TO DOWNLOAD Z83 FORM

CLOSING DATE : 01 July 2022, (Applications received after the closing date and faxed copies
will not be considered).
NOTE :

Applications must be submitted on the prescribed form Z83 (obtainable from
any Public Service Department office i.e effective 01 January 2021 or on the
DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an
application be received using incorrect application employment form Z83, it will
be disqualified, which must be originally signed and dated by the applicant and
which must be accompanied by a detailed CV (with full particulars of the
applicants’ training, qualifications, competencies, knowledge & experience).
Only shortlisted candidates will be required to submit certified copies of
qualifications and other related documents on or before the day of the interview
Certified documents which should not be older than six months on or before
the day of the interview. Failure to comply with the above instructions will result
in applications being disqualified. Applicants applying for more than one post
must submit a separate form Z83 (as well as the documentation mentioned
above) in respect of each post being applied for. If an applicant wishes to
withdraw an application it must be done in writing. Should an application be
received where an applicant applies for more than one post on the same
applications form, the application will only be considered for the first post
indicated on the application and not for any of the other posts. Under no
circumstances will photostat copies or faxed copies of application documents
be accepted. The successful candidates will be subjected to Personnel
Suitability Checks (criminal record, citizenship & financial/asset record checks
and qualification and employment verification). Successful candidates will also
be subjected to security clearance processes. Applicants who do not receive
confirmation or feedback within 3 (three) months after the closing date, please
consider your application unsuccessful. Due to the large volume of responses
anticipated, receipt of applications will not be acknowledged and
correspondence will be limited to short-listed candidates only. For more
information on the job description(s) please contact the person indicated in the
post details. Successful candidates will be appointed on probation for the
period of twelve (12) months in terms of the prescribed rules.

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